One platform - Connected

Being a knowledge heavy organization working across multiple countries it can be difficult to stay in touch and keep the company culture alive and thriving. Oxford Group represents three companies: Oxford Research, Great Place to Work and Oxford Leadership Nordic.

The vision was to make a solution that would both serve as the employees primary platform in relation to working with projects and documents, which normally takes up 70-80 percent of a normal work day, and at the same time handle the "intranet communication", such as news, events, informal messages from one level within the organization to another.

The finished solution allows everyone at Oxford across countries to communicate, share files and projects, access wiki articles, manage skills and CVs. Furthermore it provides all employees with company-wide fully indexed search and much more.

Modules included in the case

File Management

Advanced file- and document management supported by advanced user rights management and a state-of-the-art desktop synchronization client.

Intranet

Fully integrated intranet supporting events, news, calendar, pages, dash-boards, live feeds, custom integrations with other systems etc. 

Profiles

Employee skills/resources structured in Orbit supported by effective search and CV export templates. Ideal for knowledge sharing and bid management.

Projects

An easy and innovative way of managing all aspects of projects including files, discussions, planning, tasks, resources, Gantt charts, dashboards etc.

How to bridge your knowledge

Many organizations and companies have experienced the problems related to having a stand-alone intranet where people have to log in in order to get company-wide information such as news and handbooks. The biggest problem with the classic intranet is that people going around their daily routines forget that it even exists. Over time this means that information stored in the intranet will become outdated and obsolete as few people are using it. 

Successful knowledge management systems are characterized by incorporating a feedback-loop thereby ensuring that the people that uses the knowledge and information available is also able to refine it and contribute with new insights. 
 
By combining files and project management with intranet features in a solution for Oxford Group we created a synergy between what most employees will think of as “nice-to-have” information and “need-to-have” daily operations. This means that people will "just check the intranet", while they are inside Orbit to work on a project or a file. The key principle behind Orbit is to have people participate and use "nice to have" features, while they are in the platform anyway using the "need to have" features.  

Wiki

Organizational knowledge structured like Wikipedia makes it easy to read and follow articles, share and comment as well as making new pages.

Social

Benefit from Twitter- and Facebook-like features deeply embedded in Orbit - Enterprise Social Computing at its best!

Advanced search

Through the Orbit search engine it is possible to make very advanced combined searches through both content and attached files.

Integrations

Orbit Profiles can be integrated with other systems such as ERP or finance systems, thereby reducing errors and manual time spent.